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Trainee court registrars

Trainee court registrars in the Magistrates’ and Children’s Courts of Victoria.

Trainees complete an internal training program called the Trainee Court Program to learn how to manage court processes. If performance standards are met, trainees have the opportunity to become a deputy court registrar.

Main duties of a trainee court registrar

One of the main duties of a trainee is bench clerking in a courtroom, either in a physical courtroom or online, dealing with a wide variety of cases. This involves:

  • supporting the magistrate or
  • making announcements and swearing in witnesses
  • administrative tasks
  • operating a range of complex technology, including facilitating the audio recording of cases and using various case management systems and videoconferencing platforms
  • liaising with stakeholders such as police officers, legal representatives and other court users
  • coordinating the movement of parties within a courtroom environment.

When not performing duties in the courtroom, trainees will assist with various duties in the registry including:

  • assisting a range of stakeholders with their enquiries via telephone, email or at the counter
  • providing procedural advice to court users
  • data entry using the case management system
  • managing court files
  • performing a range of other administrative tasks as required.

What you need to succeed

You will approach each day with optimism and a strong work ethic to help ensure the following outcomes:

  • The judiciary are supported.
  • The diverse range of persons you encounter experience fair, respectful and professional customer service.
  • The courtroom runs smoothly through the use of your prioritisation, organisation and interpersonal skills and your operation of technology.
  • All legislative, procedural and confidentiality requirements are strictly complied with.
  • Administrative tasks are completed efficiently and accurately.
  • All training requirements are met.

We strongly encourage applicants to research the role thoroughly, which may include attending court to observe, speaking to staff in person or via telephone, researching the website and attending information sessions.

Refer to the position description and frequently asked questions for more information.

Application process

  1. Please visit careers.vic.gov.au to apply.
    You will need to submit the following documents as part of your application:
    • cover letter addressing your motivation for applying and your knowledge of the role
    • resume.
  2. Applicants will complete a numbers of further recruitment steps:
    • psychometric testing (approximately 15 minutes)
    • review of your written application
    • further psychometric testing (approx. 45–70 minutes) 
    • interview
    • reference checks
    • criminal history check. 
  3. If you are successful you will be notified and placed on a waiting list until a position arises.

For more information see the frequently asked questions above or email: courtregistrar@courts.vic.gov.au.

Last updated on 19 Apr 2021
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